"Prepare Totals" in W-2 Utility does not send email notifications

Overview

You notice that after you select the Prepare Totals function under the Actions menu in the W-2 Utility, CORT Payroll does not send notifications to your employees. 

 

Information

Please note that the Prepare Totals function in the W-2 Utility is not equipped to send email notifications on its own, please follow the steps below in order to send email notifications to employees: 

  1. Log in into CORT.

  2. Select the Payroll number for which the W2s will need to be generated.

  3. Go to Reports -> W2's.


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  4. The W-2 utility window will prompt.

  5. Go to Actions -> Prepare Totals

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  6. The system will prompt a message that the W2 totals have been computed.

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  7. Go to Actions -> Prepare employee electronic W2's -> All Employees.

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  8. The W2 division request window will prompt.

  9. Type ALL on the dropdown for the division.

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  10. Click OK.

  11. The system will prompt a message that the files have been created.

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  12. Go to Actions -> Send Email Notification -> Select the Subset of Employees that you wish to notify, - All Employees, Consented Employees, or just One Employee: 

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  13. The system will start emailing the W2s.

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  14. A confirmation message shows at the end of the process.

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  15.  

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