Reconciling, Voiding and Cancelling Cheques

Overview

Reconciling account records is done to identify errors, inconsistencies and to determine if there are adjustments to be made. 

In CAPPS (Comprehensive Accounts Payable/Purchasing System), users are allowed to reconcile, void, or cancel checks.  Only users that have been authorized by their administrator are allowed to carry out the actions described in this article.

 

Step-by-Step Guide

  1. Log in to 4Gov.
  2. If you need to verify other details in the check, go to Check History Inquiry, else proceed to the next step.
  3. On the Home page, go to Purchasing/Payables > Accounts Payable.
  4. Under Checks, click Check Recon Entry.
     Screen_Shot_2018-12-06_at_6.15.35_PM.png


  5. The Check Reconciliation screen appears. Specify the Mode, Bank, Check Number, Amount and Bank Clear Date.

    Screen_Shot_2018-12-06_at_9.52.37_PM.png
  6. Verify the details. Once verified, click Submit to start the process.
  7. Once done, a message confirming the transaction will appear.

    Screen_Shot_2018-12-07_at_10.19.43_AM.png
  8. Click Exit to return to the Home page.

Summary

This article walks 4gov users through the process of reconciling, voiding, or canceling checks. Only authorized users can perform these operations, which are crucial for maintaining accurate and consistent financial records.

FAQ

  1. Who is authorized to reconcile, void, or cancel checks in 4gov?
    Only users who have been specifically authorized by their administrator have the permissions to perform these actions.
  2. How do I access the Check Reconciliation screen in 4gov?
    From the Home page, go to 'Purchasing/Payables', then 'Accounts Payable', and click on 'Check Recon Entry' under the Checks section.
  3. What should I do if I encounter an error during the reconciliation process?
     Verify the details entered are accurate. If the problem persists, contact your system administrator for further assistance.

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