This article provides information on the Sub-Locations, Location Classifications and the differences between Locations and a Sub-Locations.
A sub-location forms a child to the location, i.e., a sub-location always falls under a location in the hierarchy.
- Each sub-location should have a parent location.
- A sub-location can have any number of levels of sub-locations below it.
The following may be created as a sub-location:
- Cost centers: Create cost centers such as manufacturing units as sub-location. Cost centers are used to allocate expenses and revenues. This allows you to evaluate the profitability of any cost center.
- Profit centers: Create profit centers such as product lines and sales channels as sub-locations.
- Functions: Create functions such as Administration, Finance, Marketing and Distribution as sub-locations.
Note: To use a single sequence number, billing address and logo, for several sublocations, create sub-locations under the default location: Main.
Difference Between Locations and Sub-Locations
The differences between locations and sub-locations are:
Can have separate sequence numbers for documents, journals, customers, and vendors.
Cannot have separate sequence numbers for documents, journals, customers and vendors.
A separate billing address can be set up.
A separate billing address cannot be set up.
Can have individual logos.
Cannot have individual logos.
How Location Classification Works
Locations or sub-locations can be assigned for the following:
- Customers and Vendors
- Sales and Purchase documents
- Manual Sale, Receipt, Payment, General and Purchase Journals
- Sequence Numbers for Documents, Journals, Customers, and Vendors
A brief description of each is also shared below:
By identifying the location/sub-location to which the user belongs, you can set a preference to ensure that users can view only those documents that belong to their location/sub-location.
Customers and Vendors
Assigning customers and vendors to locations/sub-locations facilitates you to obtain aging analysis by location/sub-location. Thus, you can assign responsibility for Accounts Receivable and Accounts Payable and associated issues such as overdue payments, aging and maintaining the customer and vendor database.
Sales and Purchase Documents
Sales or purchase documents can be created for any location/sub-location.
- If the document is created for a sub-location, the address, logo and sequence numbers of the respective location are used.
- Locations/Sub-locations can be specified for each line item in a document. This enables the measurement of the revenues and expenses for each line item.
When a transaction is created manually in a sales, receipt, payment, general or purchase journal, it is assigned to the login location/sub-location. You may also specify location/sub-location for each account debited or credited in the transaction. Thus, the revenues and expenses for each cost or profit center can be measured.
Sequence numbers are the numbers assigned by Everest to all the documents (purchase, sales, and returns), vendors, customers, and serialized inventory items.
- The first sequence number for each of the documents is set in the Location profile in the following path: File > Setup > Accounting > Location/Sub-Location > Options > New > Location > In New Window
- Everest assigns the number automatically.
- You can specify a different range of sequence numbers for each location.
- Sequence numbers can be specified for items, customers, vendors, each type of sales and purchase document and each type of journal.
- When a new customer or vendor is created and the customer/vendor code is left blank, the sequence number for customers/vendors specified for the logged in location or the location of the logged in sub-location is assigned.
- If sequence numbers are not mentioned for the logged in location or the location of the logged in sub-location, the sequence numbers for the default location are used.
- When a sales or purchase document is created, the sequence number of the location for that document type is used.
- When a journal is created, then the sequence number for the login location/sublocation for that journal type is used.
- Serial numbers are assigned continuously.
- Documents using alias are not assigned a different sequence.
- To start a new sequence, you can change the sequence numbers manually in the Location profile.
- Sequence numbers of purged documents are not available for use when creating documents.