Overview

This article will provide you valuable information about the Purchasing tab for a location profile.

Information

• Everest uses a separate set of sequence numbers for each type of Purchase document and vendor.
• This tab is used to enter the next number in sequence for purchase documents that belong to the location.

While editing an existing location, by default, 100000 will be the sequence number for all the fields in this tab.

Figure 2.51: Location Profile - Purchasing Tab

A brief description of these fields is shared below:

Vendor

• Enter the code for the next vendor to be created for the location.
• Every location can have a different series of vendor codes.
• This simplifies the identification of vendors by location.
• Further, the code can be prefixed with a numeric abbreviation of the location.
• If the vendor code field is left blank, the sequence numbers specified for the location of the login location/sub-location are used.
• If sequence numbers are not specified in the Location profile, the sequence numbers specified in the default location are used.

Example:

If you specify 10000 as the Vendor Code in the Distribution location, the account code for the next vendor will be 10000, if the vendor code field is left blank and the profile is saved.

Purchase

Use these options to specify the next sequence numbers for the documents.

• Quote #
  Enter a sequence number for the next purchase quote created for the location.

• Order #
  Enter a sequence number for the next purchase order created for the location.

• Receipt #
  Enter a sequence number for the next purchase receipt created for the location.

• Invoice #
  Enter a sequence number for the next purchase invoice created for the location.

• Manual Invoice #
  Enter a sequence number for the next manual purchase invoice, which is generated when a manual purchase journal is created with the document type as Purchase Invoice.

• Manual Order #
  Enter a sequence number for the next manual purchase order, which is generated when a manual payment journal is created with the entry type as Miscellaneous deposit.
  
  

Debit

Use these options to specify the next sequence numbers for the documents.

• Quote #
  Enter a sequence number that the next debit quote created for the location should bear.

• Order #
  Enter the sequence number that the next debit order created for the location should bear.

• Memo #
  Enter a sequence number that the next debit memo created for the location should bear.

• Manual Memo #
  Enter a sequence number for the next manual debit memo which is generated when a manual purchase journal is created with the document type as Debit Memo.

• Recurring PO #
  Enter the next sequence number for recurring purchase orders, for the selected location. Recurring purchase orders need to be created continuously for a certain period of time.
  
  

Example:

• A vendor wants to sell you services for the next year. You need to create purchase orders at the beginning of every month for a year.
• Instead of creating a purchase order at the beginning of every month, you can choose the Recurrence Pattern option from a purchase order document, to automatically create purchase orders, which will take the recurring number you have specified for the selected location.
• Recurring documents can only be created for non-inventoried items.
  
  

Links

Return to: Chapter 2 Setting Up a Company table of contents

Return to: Everest Advance User Guide v6.11 table of contents