Overview

Customers using the Comprehensive Accounts Payable and Purchasing System (CAPPS) may encounter an issue with missing batch data fields after a fiscal year turnover, namely missing the "Post to Year" fields when entering a P/O.

This is the expected form input of the Batch Header Data:

Information

This is functioning as designed. Most of the times, the fiscal year turnover process is done before the actual end of the fiscal year, to make sure that all the data is prepped for auditing and to cover for potential issues and give time to fix them.

The system does not display the Post to year field until the actual year-end happens, and the new fiscal year commences. Once the new fiscal year has started, the option to select the year of posting in the Batch header data should become available.

Summary

Missing batch data field Post to year in CAPPS will become available once the new fiscal year commences. 

FAQ

Q: Why are batch data fields missing after a fiscal year turnover?
A: The system does not display the field until the actual year-end happens, and the new fiscal year commences.

Q: Why doesn't the system display that field until the new fiscal year commences?

A: The fiscal turnover/rollover is usually done in advance, and because the new fiscal year is not yet in effect, 4gov will not display the Post to year field by design.